OSHA in the Workplace

If you operate in the construction or manufacturing industry, you’re likely familiar with the Occupational Safety & Health Administration, or OSHA. OSHA can be a scary acronym, but understanding their practices and why they’re important can alleviate some of that confusion and stress.

We've compiled some basic tips when communicating with OSHA before and during an inspection:

• OSHA exists to ensure safe working conditions, and to help you avoid citations rather than just give them.
• When an OSHA Inspector arrives at your office, factory or construction site, it’s perfectly acceptable to ask for their credentials and verify they are who they say they are. If something seems not quite right, call the OSHA regional office.
• Wait until the proper person arrives before authorizing the inspection to begin. The Inspector may have a lot of questions regarding safety and business practices, and you want to have a properly-trained employee there to answer these questions.
• Keep copies of any documentation provided to OSHA during the inspection, and try and record the things they are recording. Inspections may result in further questions and investigations, and you want to have comprehensive documents to refer to.
• If you’re issued citations you agree with, pay them! You will have a limited time frame to make payment, or penalties may be issued.
• If you’re issued any citations you don’t agree with, take the extra step to set up an informal conference. Present your side of the story, give evidence, bring records, and show good faith efforts for your corrective actions.

So what can you do to be ready?

• Train your employees! Especially the person at the front desk, or the first point of contact for your business.
• Make a checklist with a “What to Expect” list for your employees. OSHA Inspectors often arrive after unexpected accidents—you don’t want confused employees assisting an Inspector during a potentially critical time.
• Make a readily-available inspection kit. Include contact numbers (HR, store manager, etc.), camera, pencils/pens and measuring tape.
• Review your safety policy ever 7 years, and have appropriate training so employees know it’s serious and relevant.
• Post safety and labor-related posters in well-seen areas, and update them frequently.
• Contact OSHA to find out which safety standards apply to your business and implement policies specific to those standards.

It's important to keep safety a top priority. If a citation is discovered, it will be a fine. Non-payment of fines and failure to correct issues can end up being extremely costly to your business and sometimes you perso
nally.

Rhode Island Secretary of State Warns of Deceptive Mailing

Small businesses owners should be on the lookout for a deceptive mailing that claims to be from Rhode Island Corporate Compliance. According to ABC6, the letter asks businesses to fill out a form and attach a $125 check. Many businesses are being misled because the documents look official.

In April 2013, a similar mailing scam targeted Maine businesses and was sent from Corporate Records Services, located in Augusta. The letter offered to complete corporate meeting minutes for a $125 fee. Other states including Massachusetts, Georgia, Ohio and Indiana have issued warnings against deceptive mailing scams from Compliance Services.

BBB encourages business owners to do some research on any solicitations they receive that ask for payment, even if the document looks official.  Do not provide business information or a payment until you have completely checked out the offer and organization.

When “Free” Doesn't Mean “Free”

Recently, a mailer was sent out that advertised a FREE service valued at over $800.  A consumer called and asked how it could be free. The answer… “It wasn't.” Sometimes, consumers get so caught up in the excitement of a valuable product or service being offered at a free or reduced rate that they forget to ask this very important question. Of course, the advertisement says “free” so how could it not be, right?

Technically, businesses should not use the word at random, unless you truly mean it. There are exceptions though. Frequently in advertisements, businesses will promote something as being “free,” but then in order to get the product or service, there are accompanying fees. This practice is not uncommon and is used in various industries.

It is not acceptable to mask or to try and hide costs with small print or confusing verbiage. The BBB Code of Advertising specifically says that if a “free” offer is contingent upon another purchase, this fact must be stated “clearly and conspicuously together with the offer.” The use of an asterisk next to the word “free” referencing a footnote is not an acceptable practice.

Do you offer anything for free? How do you advertise it?

Yellow Pages Look-A-Like Scams

As a small business owner, have you received an official looking invoice from what appears to be the Yellow Pages? This scam continues to gain steam despite numerous investigations and enforcement actions taken by the FTC.   

The “walking fingers logo” and the Yellow Pages name have no copyright or trademark protection, making it easy for scammers to make it appear legitimate. 

If you receive an invoice like this, you should request additional information from the solicitor and check with your local Yellow Pages for affiliation. 

If you have been a victim of this type of scam, contact us at bbb.org.

Cut Down on Junk Mail and Spam

There are a few things more annoying than junk mail, spam and unsolicited calls and texts messages.

But how do you stop them? While it’s nearly impossible to completely eliminate junk mail, spam text messages and unwanted phone calls, BBB recommends taking the following steps for getting your inboxes and phone lines under control.

Unwanted mail shouldn't cost you your identity. Pre-approved credit card offers are an easy target for identity thieves who can steal incoming mail and use these offers to open fraudulent credit accounts. Stopping these pre-screened credit offers can help reduce the chances of identity theft. U.S. consumers can “opt-out” of receiving pre-approved credit card offers for at least five years by calling 1-888-5-OPTOUT (567-8688) or visit: optoutprescreen.com. This service is offered by the three major credit reporting bureaus, Equifax, Experian andTransUnion.

Stop unwanted direct mail solicitations. To stop most mailings, U.S. consumers can go to dmachoice.org and opt out of mail from members of the Direct Marketing Association. DMA regularly updates its list, but it may take up to six months before solicitations from all DMA members stop.

Has your evening been interrupted by telemarketers? You’re not alone. The U.S. government’s National Do Not Call Registry is a free, easy way to reduce the telemarketing calls you get at home. To register your phone number or to get information about the registry, visit donotcall.gov, or call 1-888-382-1222 from the phone number you want to register. You will get fewer telemarketing calls within 31 days of registering your number.

Are you receiving spam text messages? First and foremost, don’t respond. Responding to the text message only confirms a working number and opens the door for more messages. If your number is already on the Do Not Call Registry and you’re still receiving messages and phone calls, file a complaint with the FCC and consider PrivacyStar. BBB National Partners AT&T and Verizon have partnered with PrivacyStar to give you back control of your smartphone. The smartphone application, available in the U.S. for Android, BlackBerry and iPhone, lets you block unwanted numbers, look up unknown numbers, and file a complaint with the FTC.

It's National Small Business Week!

National Small Business Week is June 17-21 and BBB is taking the opportunity to celebrate the 50th anniversary of successful small business owners.

According the U.S. Small Business Administration, two out of three private sector jobs are created by small businesses. Today, half of all working Americans either own or work for a small business. 

In honor of National Small Business Week, BBB is encouraging small business owners to take advantage of the many resources that BBB and the Small Business Administration have available:

BBB Code of Business Practices

The BBB Code of Business Practices represents sound advertising, selling and customer service practices that enhance customer trust and confidence in business. This Code should be a road map for creating and managing a trustworthy business. 

BBB Code of Advertising

BBB was founded on the principles of truth in advertising, which rests first and foremost with the advertiser. BBBs review local advertisements and work with companies to adhere to the BBB Code of Advertising, which lays out principles, definitions and suggestions for ethical advertising that all businesses can adopt.

BBB Tips on Direct Selling

BBB and the Direct Selling Education Foundation partnered to create a series of articles, videos and PSAs to educate direct sellers, their customers and even those considering a career path in direct selling. Free tips and advice you can trust on direct selling are available at www.bbb.org/us/dsef-tips.

Small Business Administration

SBA’s Online Learning Center is a virtual campus complete with free online courses, workshops, podcasts, learning tools and business-readiness assessments. Course topics from writing a business plan to mastering overseas markets are available for business owners along with e-books, templates and articles. Visit www.sba.gov/training.

#Hashtags Are Coming To Facebook

On Wednesday, Facebook announced that hashtags will now be clickable in an effort to create more public conversations on the social network.

Initially, the hashtag feature is being rolled out to a small group of users. Within the coming weeks, more users can expect to see clickable hashtags.

According to Facebook, users can now:

• Search for a specific hashtag from your search bar. For example, #NBAFinals.
• Click on hashtags that originate on other services, such as Instagram.
• Compose posts directly from the hashtag feed and search results.

What is a hashtag?

A hashtag is the number sign (#) combined with a word or phrase.

Here's how to use hashtags to promote your business.